Accounting Home Page Picture

Finance Search Tips

Updated: 12/7/15

  • Anytime you are searching in the finance system, use wildcards (asterisk*).
  • Use the asterisk (*) wherever you would expect to find a space or a special character. For example, a search for A*T*&*T will find AT&T. This company is in the system as AT & T with a space between T and &, and another space between & and T.
  • Use the asterisk before and after a word to search for results that contain that information anywhere in the field. Additional information can be before and/or after the search item.
  • When entering something to search on, the results are returned for an exact match only.
  • More results are returned if you limit your search criteria. For example, if you are looking for a building in the system, enter *computer*. This will bring back “Computer Ctr.” If you search for *computer center* no results are returned since center is abbreviated.
  • If a company is known by an acronym, try searching for both the acronym as well as the full name. For example, UPS is in the system as United Parcel Services.
  • Some companies are in the system under a parent company, so when searching for a company it is helpful to search using the company’s tax ID number.
  • You can search using multiple search filters. For example, if you are looking for an account you can search under an organization code and fiscal officer at the same time.
  • Once your results are returned you can sort a column alphabetically by clicking on the column heading.
  • You can bring up the first 500 results of an item by clicking the search button without entering any filters (just click search). Use this only as a last resort since there are many items that have more than 500 results (accounts for example). You can also use this to get examples of different criteria contents.

Michigan State University