Michigan State University
Controller's Office

305 Administration Bldg
East Lansing, MI 48824
517 355-5020

SECTION 65: Revenue Codes (Object Codes)

Last updated:
  1. General
  2. Revenue Classification Codes
  3. Guidelines

I. General

Proper financial reporting requires the use of revenue classification codes. Such codes also aid in the preparation of internal reports and studies. Therefore, it is important that departments include the proper revenue code on all transactions that affect revenue (income).

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II. Revenue Classification Codes

  • 901 Tuition and Fees - For use by V.P. for Finance and Operations and Treasurer only
  • 902 Federal Appropriations - For use by V.P. for Finance and Operations and Treasurer only
  • 903 State Appropriations - For use by V.P. for Finance and Operations and Treasurer only
  • 904 Local Appropriations - For use by V.P. for Finance and Operations and Treasurer only
  • 905 Federal Grants and Contracts - For use by V.P. for Finance and Operations and Treasurer only
  • 906 State Grants and Contracts - For use by V.P. for Finance and Operations and Treasurer only
  • 907 Local Grants and Contracts - For use by V.P. for Finance and Operations and Treasurer only
  • 908 Private Gifts, Grants and Contracts - To be used when funds are received from nongovernmental organizations and individuals or foreign governments
  • 909 Indirect Cost Recoveries Allocated to General Fund - For use by V.P. for Finance and Operations and Treasurer only
  • 910 Endowment Income - For use by Vice President for Finance and Operations and Treasurer only
  • 911 Other Investment Income - For use by Vice President for Finance and Operations and Treasurer only
  • 912 Sales and Services of Educational Activities - Revenues of educational departments not directly associated with the training of students, e.g., film rentals, sales of scientific and literary publications, testing services, etc
  • 913 Auxiliary Activities - Housing and Food Services summer room and board
  • 914 Auxiliary Activities - Housing and Food Services summer conferences
  • 915 Auxiliary Activities - Housing and Food Services buildings
  • 916 Auxiliary Activities - Housing and Food Services dining room
  • 917 Auxiliary Activities - Housing and Food Services grill
  • 918 Auxiliary Activities - Athletics
  • 919 Auxiliary Activities - Other
  • 920 Employee Health Charges
  • 921 Student Health Fees
  • 922 Health Service Cards
  • 925 Sales and Services of Hospitals
  • 930 Other Sources - To be used for revenue that does not fit into any other category
  • 931 Other Sources-Application Fees - Fees collected from individuals applying for admission to the University
  • 950 Decrease (Increase) in Restricted Revenues Held for Future Expenditures - For use by Vice President for Finance and Operations and Treasurer only
  • 995 Non-University Revenue - To be used for funds collected that do not belong to the University, e.g., sales tax, deposits to any Agency account
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III. Guidelines

  1. Revolving accounts - All accounts in the range 21-2700 through 21-3199 that are not residence hall or university housing accounts will use 919. Accounts in the range 21-2300 through 21-2699 will use either 912 or 930 depending on whether or not the account belongs to an educational department.
  2. Clearing and Deposit, and Agency Accounts - All accounts in the ranges 21-3200 through 21-3399 and 31-3500 through 31-4999 will use 995.
  3. A code must be used for all transactions affecting revenue. Therefore, all cash deposits will require a code and journal entry request and interdepartmental transfers may require a code.
  4. The above guidelines and the notations in item II above, "For use by Vice President for Finance and Operations and Treasurer only" are generally true, but there may be exceptions. If there are questions about these guidelines or any other facet of revenue coding, contact the Accounting Department, 360 Administration Building.
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