Back of Administration Building Picture

MSU Controller's Office

Payroll

State of the Payroll Address for Year 2012

  1. Social Security Tax:
    • Wage base: $110,100
    • Rate: 4.2% for employees for earnings paid through 2/29/12 (scheduled to increase to 6.2% for earnings paid beginning 3/01/12 unless congressional action is taken) and 6.2% for employers.
    • Maximum deduction: Will be between $4,624.20 and $6,826.20 and is dependent upon when earnings are paid as rate is scheduled to increase beginning 3/01/12.
    • This tax resumes with the first payroll in 2012 if you reached the limit in 2011, and will cause a change in the net of your payroll check from the last one in 2011 to the first one in 2012.
  2. Medicare tax:
    • Wage base: No wage limit.
    • Rate: 1.45% for employees and 1.45% for employers
  3. State of Michigan tax rate:
    • Income tax withholding rate: 4.35%.
    • Personal exemption amount: $3,700 (same as 2011 rate).
  4. Form W-2:
    • The Form W-2 for 2011 will be distributed by January 31, 2012. The W-2’s for all employees (current and former) will be mailed to the employee’s home address.
  5. Requesting Duplicate 2010 Form W-2:
    • Available on-line by January 31, 2012: Use Employee Self-Service Portal at https://secportal.ebsp.msu.edu/.
    • Paper copies available starting February 6, 2012.
    • Use form available on Payroll Web site: http://www.ctlr.msu.edu/copayroll/.
    • May request in person at the Payroll Office, 350 Administration Building.
    • E-mail requests to: payroll@ctlr.msu.edu.
    • Requests must include: name, last 3 digits ONLY of social security number, and mailing address.
    • Please specify if you would like the duplicate mailed or picked up.
    • All duplicate requests will be processed as soon as possible after receipt. Please allow five business days for request to be processed.
  6. Social Security card and payroll name match:
    • The name on your Social Security card and the Form W-2 must match in the following manner: first name, middle name or initial, and last name.
    • If you are currently using a name that does not match your Social Security Card due to marriage, divorce, citizenship change, or any other reason, you need to obtain a new card (with correct name) from the Social Security Administration (SSA). This can be done by mail using SSA’s SS-5 form available on its Web site at http://www.ssa.gov.
    • To correct your name on the payroll, contact your department or the Payroll Office (355-5010) for instructions.
  7. Address verification:
    • Please verify/update your address using the Employee Self-Service Portal at https://secportal.ebsp.msu.edu/. Please correct any errors as soon as possible.
  8. Form W-4:
    • If you were claiming exempt from federal withholding on your Form W-4 for 2011, this form expires Jan. 1, 2012. You have a grace period until Feb. 15, 2012 to submit the new 2012 form to the Payroll Office. If the new form is not received by that date, IRS regulations require the Payroll Office to change your allowances to “zero” and your filing status to “single” until a new form is received. Form W-4 may be obtained on our Web site or by contacting the Payroll Office.
    • 2011 exempt status on Form MI-W4 (State of Michigan W-4) does not have an annual expiration date, you are responsible for filing a new form when your status changes. Form MI-W4 may be obtained on our Web site or by contacting the Payroll Office.