Meals-not included in conference fees. Includes tips.
| TYPE OF EXPENDITURE |
REIMBURSEMENT RATE |
ORIGINAL RECEIPTS REQUIRED |
| Personal car-miles (4) |
50 cents per mile for travel prior to July 1, 2008 |
None |
| 58 cents per mile for travel after July 1, 2008 |
None |
| Mileage-vicinity travel |
50 cents per mile for travel prior to July 1, 2008 |
Itemized separate from enroute miles |
| 58 cents per mile for travel after July 1, 2008 |
Itemized separate from enroute miles |
| Bridge and toll road |
Full Reimbursement |
None |
| Driving extra car |
Split of single car reimbursement |
None |
| Lansing airport (5) |
50 cents per mile for travel prior to July 1, 2008 |
None |
| 58 cents per mile for travel after July 1, 2008 |
None |
| Plane, train, bus, ship (6) |
Lowest round trip fare |
Commercial carrier's original receipt |
| Taxi/Limousine |
Actual Cost |
Receipt required if $75 and over |
| Taxi/Limo Tips |
up to 20% of actual fare |
None |
| University vehicle |
Gas, repairs and towing (no mileage) |
Receipt for payment made |
| Rental vehicle (7) |
Mid-size class rate |
Itemized receipt from rental agency |
| Private plane |
Lowest of round trip airfare or car mileage |
None |
| Parking - private or MSU car |
$25 and under |
Itemized, no receipt required |
| over $25 |
Itemized with receipt |
(1) Reimbursement at Domestic Meal Per Diem Rates is provided when the traveler is lodged
overnight. For all locations in Canada and Mexico, use the Foreign Per Diem Rates.
(2) MSU staff members who entertain guests may also receive
reimbursement in excess of the maximum allowance if (a) entertainment of guests is a part
of the approved purpose of the trip, (b) on-campus facilities are used if possible, (c)
reimbursement excludes alcoholic beverages, (d) receipts, names and business affiliations
of guests are provided, and (e) tips are limited to 20%.
(3) In cases involving grants and contracts, the Office of Contract and
Grant Administration should be consulted in order to determine whether this expense is
reimbursable.
(4) Personal car mileage is taken from MapQuest and Tripmaker which assumes that travel
is to the center of the city to which you are going. If your destination is not located at
the center of the city, be sure to report the destination and the mileage difference as
vicinity travel on a separate line of your Travel Voucher. Since the University does not
reimburse mileage for commuting, mileage must be computed to and from the point of
employment.
(5) Reimbursement for two round trips to and from the Lansing airport.
Reasonable taxi fare is allowed to/from the Lansing airport not to exceed $25.00 each way.
(6) Airfare receipts must contain the following: Passenger Name,
Ticket or Confirmation Number, Form of Payment, Issuing Airline or Website Provider, Flight Numbers,
Proof of Payment, Amount Paid, Origin and Destination, Dates of Travel, Class of Service, and Airline
Operating the Flights.
(7) CDW/LDW and Liability Waiver costs are not reimbursable
for domestic car rentals.
(8) Conference registration fees must be paid in advance
via MSU Purchasing Card (or Direct Payment Voucher only if card not accepted).