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Office of the Controller

Project Update -

Concur – What’s New?

Concur Profiles

All Michigan State University active employees, specifically faculty and staff, now have Concur profiles. MSU Student Employees will have Concur profiles when their colleges/MAUs have access to Concur Request and Expense.

If you travel or process travel for the University, you will need to update your profile. To accomplish this, access EBS, select the Travel and Expense tile to update your profile. For step-by-step instructions on completing your profile, visit the Travel@State project website ➜ Education ➜ Reference Guides for reference cards, user guides, and videos.

Please note that the “Build Concur Profiles” tab is no longer available.

New Travel Solution Training

The Travel at State Project team offers bi-weekly half-day training sessions in a computer lab to educate on Getting Started, Request and Expense. To register, please visit Concur User Training. Morning and afternoon sessions are available. Please be sure the date you select matches the session for which you register. Class size is limited. Many classes previously located in Bessey Hall will now be held in Brody 143. Please be sure to check your registration before you attend.

Concur Videos

We are happy to announce training videos are now available online. Visit the Travel@State project website ➜ Education ➜ Reference Guides to access videos. The Travel at State Project Team will continue to develop further training.

New Travel Policies Take Effect July 1

Manual of Business Procedures, Section 70

Travel policies are updated in the Manual of Business Procedures. We encourage you to review the revised travel policies by visiting the Travel@State Project website ➜ Getting Reimbursed to review the major changes to policy.

Travel Reimbursement Chart

The Travel Reimbursement Chart has been updated to provide at-your-fingertips information about expense reimbursement qualification and receipt requirements. This comprehensive guide is available on the Travel@State project website ➜ Getting Reimbursed.

Object Codes

With the advent of new travel policies, new object codes take effect as well. Michigan State University is moving to three (3) object codes effective July 1, 2019. They are:

  1. 6901: In State Travel - CONUS
    Travel in which the origin and destination are within the same state.
  2. 6902: Out of State Travel – CONUS (Contiguous 48) and OCONUS (Alaska, Hawaii, U.S. Territories)
    Travel within the United States in which origin and destination are not in the same state (includes Alaska and Hawaii). Also includes travel to Guam, Puerto Rico, and the U.S. Virgin Islands.
  3. 6903: International (Foreign) – Travel in which the destination or origin is outside the United States and its territories.

For further details, visit the Object Code definitions.

Concur Request and Expense User Updates:

Recall an Approved Request

Travelers/Delegates can now recall an Approved Request for editing. If a traveler’s request information has changed, it can now be recalled (returned back to the traveler for editing) and re-submitted for appropriate approvals. An example of when a recall may be used is if a traveler forgot to request a cash advance as part of the request or the locations have changed. Travelers/delegates cannot recall an approved request if the trip start date has already occurred, or an expense report has been created against the request. Upon recall, if a cash advance had been requested, it cannot be edited.

Attachments in the Expense Report

When completing an Expense Report, please be sure receipts and supporting documentation are attached to the specific expense and not the header FOR EXPENSE REPORTS. Use expense types of additional attachments or agenda attachments to add such things as conference agendas, mileage logs, and additional supporting documents.

Prepaid Airfare

Specifically for colleges/MAUs that have access to Concur Request and Expense: When booking travel through MSU’s preferred travel agencies and prepaying airfare/rail with an MSU account number, no agency service fees apply.