Submitting Retroactive Changes to Central Payroll

To add time, or move hours from one fund to another

Unit Time Administrators (UTA) can correct employee’s time up to SIX pay periods in the past.
If you find you need to make changes farther back than that you will need Central Payroll to help.

1. Before submitting to Central Payroll
   1. A Unit Time Administrator’s (UTA) authorization and signature is required to process retros.
   2. Verify that the accounts you are adding/moving time TO AND FROM are both on the employee’s list of permissible accounts for the relevant date ranges.
   3. If you are moving/adding hours to an RC (grant) account, please send to the Contracts and Grants department at audit.compliance@cga.msu.edu BEFORE submitting to Central Payroll. Have them sign the authorization at the top of the form and forward the signed document to CTLR.Payroll@ctlr.msu.edu.
2. Submitting retros to Central Payroll
   1. Central Payroll does not need Cost or Labor Distribution Reports.
   2. Please use the newly revised “Retroactive Corrections Form.”
      1. Note the person ID# and personnel assignment # (Perner) are often different. Submitting both ensures accuracy.
      2. Enter what actually happened - what needs to be changed - in the yellow highlighted row.
         1. If adding time, leave this row as zeroes.
         2. If moving hours, enter the account to move hours FROM in this yellow, highlighted row.
      3. Enter the change needed in the white rows. If moving/adding time to more than one account, use as many of the white correction rows as you need. The gray row will do the math for you.
      4. Copy as many pay periods down as needed, on just the first worksheet, updating dates.
   3. Submit to CTLR.Payroll@ctlr.msu.edu
   4. Response times vary, based on Central Payroll workload. In an urgent situation requiring pay ASAP, consider an off-cycle reimbursement request, found on the MSU payroll site.

Thank you, from your MSU Central Payroll team!